Workflowy |Note, List, Outline

4.3
9.1K reviews
500K+
Downloads
Content rating
Everyone
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About this app

Workflowy is a clean and distraction-free app that helps you quickly capture notes, plan your to-do's, and get organized.
Simple to use, but incredibly powerful, Workflowy can help you manage all the information in your life.

With Workflowy you can:
⚡️ Capture notes and ideas in an instant
🏷 #Tag and @assign items for easy access
✅ Mark to-do tasks with one-swipe completion
📷 Upload photos and files from your device
🪆 Organize complex ideas with infinite nesting
🏄 Manage your activities using kanban boards
🌎 Share notes and collaborate in real-time
🔍 Filter your entire Workflowy in seconds
🔗 Embed YouTube videos and tweets

Workflowy automatically syncs across all your devices📱🖥 and auto-saves all your data 💾 . No more missing notes or lost files

Workflowy is used by 🗣

➜ Mike Cannon-Brookes, CEO of Atlassian, a company worth over $10 billion
➜ Farhad Manjoo, the New York Times technology columnist
➜ Slack's founders
➜ Nick Bilton, New York Times Bestseller and author of 'Hatching Twitter'
➜ Ian Coldwater, Open Source Security Foundation board member
➜ Thousands of entrepreneurs, writers, engineers, scientists, creatives and students across the globe

Feature highlights ✨
•Infinitely nested lists
•Works offline
•Automatically syncs with desktop and web versions
•Simple document sharing and permissions
•One swipe item completion
•Kanban boards
•Global text search
•Expand and collapse lists
•Tap and drag to move items around
•Highlight text, color tags
•Tag and assign items
•Mobile keyboard shortcuts
•Mirrors (Live copy)
•MFA (Multi-factor authentication)
•Item starring
•Date tags
•YouTube and tweet embeds
•Auto-backup to Dropbox
Updated on
Aug 19, 2025

Data safety

Safety starts with understanding how developers collect and share your data. Data privacy and security practices may vary based on your use, region, and age. The developer provided this information and may update it over time.
This app may share these data types with third parties
Financial info, App activity, and App info and performance
This app may collect these data types
Location, Personal info and 4 others
Data is encrypted in transit
You can request that data be deleted

Ratings and reviews

4.3
8.56K reviews
Jonathan Northrup
June 13, 2025
I love Workflowy, and have used it every day for years. However, a recent change in the app has made me lower my rating from 5 to 4. It used to be that when I closed my keyboard, the cursor would disappear, allowing me to then move bullets around easily. But now the cursor stays in place even after I close the keyboard. If I want to move a bullet, I must first long press on a different bullet or open/close a bullet to get the cursor to go away, and THEN I can move bullets around.
2 people found this review helpful
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C DeLeon
November 29, 2020
I love, use, even happily pay monthly for computer browser version, have for over a year. Replaced Trello for many things I used to use solo (non-collab) boards for. But as of the Nov 25 update I often can no longer insert a new bullet with the new line key like I have since I started using it? I've come to count on this for making notes, and how I cannot. I hope they fix the app's basic functionality soon. Still works fine in browser.
19 people found this review helpful
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A Google user
February 7, 2019
Over the past two years, this app has become the rock solid core of all I do--Simple to use, totally reliable, I've written a TV series--and now am drafting a book on it--collaborated with others, and am founding an organization using it--all this as well as managing my calendar, commitments, weight and money. Now am not sure how I ever got by without it. Yeah, "make lists not war"--and while your at help maka difference with your lists!
4 people found this review helpful
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What’s new

August 13, 2025 — Patch Notes
- Dark mode status bar text fixed;
- Date format dd D.M.Y recognized;
- Restored: pasting links & inline code snippets;
- “file.md” no longer auto-links;
- Number refs like [1] preserved;
- Code pasting no longer adds blanks;
- Boards auto-start with a child bullet;
- Desktop: Quick Add toggle + no more ghost processes;
- Search editing easier after sub-filters.